Understanding your account statement

A closer look at statements

This page gives you a step-by-step guide to understanding your gross account statement. Here, you’ll find every detail explained to help you manage your accounts easily. Scroll on or use these quick links to jump to a specific section, or check out our statement FAQs.

Your payment summary in detail:

your card payments summary
transactions you’ve put through
your costs for accepting card payments
other monthly charges and details
Your statement in detail:
monthly charges
all other charges

Your payment summary in detail

Your card payments summary

Your card payments summary is produced at the same time as your statement.

If you’re a multi-currency customer, meaning you’re billed or settled in a currency that isn’t GBP (Great British Pounds), then we convert those values into GBP for you. This is just to make it easy for you to see how they compare and doesn’t mean the currency of your billing or settlement will change.

Transactions you’ve put through

1. Your total transaction split

2. Your total charges

This is the total amount in transaction, ad-hoc and monthly fees you’ve built up over the last 12 months, including VAT where it applies. If your current deal includes any discounts, these charges are net of the discount. It doesn’t include any chargebacks or miscellaneous credits/debits you’ve received to the statement account so it may not add up to your total ‘bill’ for the last 12 months.

3. Your total card transactions

4. Your contract ends on

This applies to your acquiring contract. The contract end date will always be the last day of the month when your statement is produced. Don’t worry, you don’t need to take action to renew or extend your contract – it rolls on each month unless you give us notice. If you opened your Barclaycard Payments account through one of our third-party payment partners, then please contact them directly if you need to discuss your account and services.

5. Your Merchant Category Code (MCC)

Your costs for accepting card payments

1. Your costs for accepting cards

2. In person or online/phone

These two rows display the rate you pay for each type of card you accept payments on, either face-to-face (in person) or online/over the phone. If you only take payments in one particular way, you’ll still see both options here. These show the highest rates you’ll pay when they vary and won’t reflect any discount programmes you may be on.

3. Authorisation fee

In most cases, your card reader or online gateway will ask for authorisation from our servers whenever you process a transaction. This is the fee for that electronic authorisation. If you need to process a transaction manually on your card reader, you should follow the authorisation process detailed on page 8 of the Merchant Procedure Guide.

4. Revival fee

5. Example

Other monthly charges and details

1. Point of sale terminal

2. Gateway

3. PCI DSS service fee

4. Settlement time

The timeframe shown here is the settlement timeframe held at your billing point and applies to GBP transactions. Individual outlets may have different settlement terms. Your settlement time is based on UK banking days and assumes we receive your transactions before our end of day processing. If you’re on ‘deferred’ or ‘rolling reserve’ settlement terms, full details of these timings will have been given to you in writing.

5. Payment brands accepted

Your statement in detail

Monthly charges

Charges listed in this section of your statement include the monthly cost of card reader rental, minimum billing fees and other regular merchant service fees. The most common are…

Minimum Billing Charge

This is when we set a minimum transaction charge for each month. If all of your card transaction charges for the month come to less than your minimum billing amount, we’ll charge you the difference.

For example, if your minimum billing amount is £20:

Month 1	Month 2
You take £1,000 of card sales, charged at 1.5%	You take £1,500 of card sales charged at 1.5%
Total card transaction charges = £15	Total card transaction charges = £22.50
Your charges come below the £20 threshold, so we take a £5 minimum billing charge to bring the total to £20.	Charges are above £20, so there’ll be no minimum billing charge.

Terminal rental fees

These may appear on your statement as ‘Terminal Rental’, or you may just see the name/model of card reader you’re renting, for example PDQ Classic, or PDQ Mobile.

eCommerce Charges

These only apply to customers using our online payment gateways. For example, Smartpay I (ePDQ), Smartpay A or Smartpay B.

Merchant Security Programme

This is the monthly charge for Data Security Manager - a tool we provide to help you manage your PCI DSS compliance.

PCI Fee

The charge for using one of our products to report your PCI compliance. You can find out more about PCI DSS here.

Transaction charges

These are the fees we charge for processing sales and refunds. Here they are broken down by type. For example, you could see…

Charge type	Value	Rate per transaction	Count	Total
VISA Consumer Debit	£107.12	0.9% & £0.01	8	£1.04
VISA Consumer Debit Refund Ppt	£15.05	£0.30	1	£0.30

Table explanation:

The business has processed 8 transactions from Visa Consumer Debit cards during this period
The total amount of these transactions was £107.12
The rate is 0.9% of each transaction amount, plus £0.01 per transaction
The total fees for these transactions amount to £1.04
The business has refunded a total of £15.05 against Visa Consumer Debit card transactions
There’s a flat fee of £0.30 for each refund, and 1 refund has been processed, so the total fee is £0.30

There are other charges for different types of transactions, for example:

ePDQ transaction charges

This only applies to customers who use our online payment gateway, ePDQ.

Unapproved transaction

If you take a payment on a type of card our systems don’t recognise, then it will be charged at our agreed default rate. This will appear on your statement as ‘Unapproved transaction’.

Activity based charges

These are charges linked to activity on your account, including authorisations, chargeback and retrieval fees, and more.

Non-secure transaction charge

Non-secure payments are higher risk, so we may charge you an extra percentage of the transaction value. They will appear on your statement as ‘Non-Qual’, or ‘Non-Qualifying’. Types of non-secure payments include:

mail order and phone payments that don’t include the CSC number (that’s the last three digits on the back of the card/signature strip)
internet payments that don’t use 3D secure verification, e.g. Verified by Visa, Mastercard SecureCode
face-to-face payments that you take by swiping the magnetic stripe on the card through the card machine or using the manual imprinter
face-to-face payments on a card machine if you don’t use Chip and PIN or contactless

Chargeback fees

These might appear on your statement as Retrieval Fee or Chargeback Administration Fee. Chargebacks happen when a payment you receive is later disputed by the cardholder or issuer, and we get asked to explain the transaction (see our chargebacks page for more info). If you need to investigate or dispute a chargeback, please contact us.

Card Not Present (CNP) Fee

This fee will be added to your standard Merchant Service Charge (MSC) rate for all Card Not Present (CNP) sales and refunds.

Electronic authorisations

This fee’s normally charged every time your card machine requests authorisation from our servers.

International transaction fee

The charge is added to your standard MSC rate if you take a transaction and the card used is issued outside of the European Economic Area.

Voice authorisations

Occasionally you might need to use our telephone service to get an authorisation for a card transaction. This can happen if for some reason you can’t authorise it electronically, or if your card reader instructs you to call us. There’s a fee for using this service.

VAT adjustments

An adjustment of VAT on your account.

All other charges

There are other charges that may occasionally appear on your statement. If you need an explanation of these, please get in touch.

If you lease your terminal through any other business, then you’ll need to contact them if you wish to close your account as fees may apply. You can talk to us about this or about your statement by calling 0800 161 5343 between Monday to Friday, 9am – 6pm.